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My billing structure for services rendered is a function of a combination of personnel experience, talent, and knowledge, as well as, the value and nature of the service provided. Billings for services rendered are based upon hourly rates.
Each C.P.A. firm handles fees differently. What you can expect from my firm is accurate time records, and clients are billed based upon actual time spent on their behalf. My time and expertise are my only sources of revenue.
A standard hourly rate is set for each type of service upon complexity. If no extenuating circumstances exist, clients are billed using standard hourly rates multiplied by the actual hours worked. I may adjust fees up or down so that the fee charged reflects the value given.
Fees may be increased above the standard rate to recognize:
A. Extraordinary results benefiting the client
B. Unusual risk exposure to the CPA
C. Inordinate time pressures resulting in overtime charges
D. Additional research needed due to the unique tax issues.
Fees may be decreased below the standard rate to recognize:
A. Excessive time has been spent in an unfamiliar area
B. Additional or higher hourly rates were incurred due to the unavailability of staff with lower rates to perform less technical assignments.
Hourly rates vary substantially among different services. They currently range from as low as $80 to $200.
Due to the extensive amount of consulting work done by my firm, conducting business by telephone consumes a substantial amount of time. As much as 25 percent of my time is devoted to telephone consultations. The telephone can be an effective, time-saving device and I make maximum use of it.
Therefore, telephone calls are treated the same way as any other time spent on a client's behalf. If matters of substance are discussed, the time is charged and billed to the client. Personal calls of a non-business nature are obviously not charged to clients.
PAYMENT OF FEES
Cash flow is as important to me as it is to you. Accordingly, I may request retainers and/or interim billing payments. In addition, I typically request monthly installment payments for certain perpetual engagements.
Invoices are payable upon receipt and are considered "past due" if not paid within 30 days of billing. Unlike most other firms, I do NOT charge interest on unpaid invoices. This is done as a courtesy to my clients, which is hopefully appreciated. It is my firm's general policy to suspend the rendering of additional services to a client with billings outstanding for over 90 days. I have found that these policies are similar to the policies of my business clients and standards within the profession.